PURSUANT TO ART. 13 EUROPEAN REGULATION 679/2016 (GDPR)
The Autori Diari di Viaggio association (hereinafter “ADV”) has adopted specific organizational and technical measures to protect the confidentiality of processed personal data and to ensure their protection against the risk of infringement. In compliance with the provisions of the European Regulation n. 679/2016 (hereafter “GDPR”), and in particular to the art. 13, the information required by the laws regarding the processing of your personal data is provided to the interested parties.
HOLDER OF THE TREATMENT
The data holder is the Autori Diari di Viaggio association, located in Ferrara, Via del Carbone 18/A
C.F.: 93084180384 – E-mail: firstname.lastname@example.org.
PURPOSE OF THE TREATMENT
The data are processed for the purposes aimed at achieving the social and instrumental purposes related to the activities of the association; specifically, the purpose is aimed at activating relationships with our association as well as the administrative, accounting and organizational management of the festival Diari di Viaggio.
Some personal data (contained in the photographs, biographies, and images that you have handed down to us and in photographs and audio / video which took place during the festival Diari di Viaggio) are also used for storage purposes, information, artistic and literary dissemination, as well as for other uses permitted by you and given to ADV with specific release (such as advertising the event).
TYPE OF DATA
ADV deals with the following personal data that you have communicated: name, surname, e-mail address, telephone number, social security number as well as data contained in biographies and images of the interested parties. These data may be included in the special categories of art. 9 GDPR.
LEGAL GROUND OF TREATMENT
ADV processes your personal data only in presence of a specific legal basis provided by the applicable law in the field of personal data protection. Specifically, your data are treated because:
the treatment is necessary for the execution of your request and / or the execution of the contract of which you are part;
you lent your free, specific consent, which is informed, unequivocal and expressed to treatment;
ADV is bound by a legal obligation to process personal data.
The provision of your personal data is necessary for the registration at the festival “Diari di Viaggio” and to manage the organizational, administrative, fiscal and accounting aspects related to this event.
A possible refusal could imply for ADV the incapacity to proceed with the purpose for which the personal data are collected.
METHODS OF TREATMENT
Personal data are processed manually and / or with the support of IT or telematics devices.
It should be noted that the collection of personal data is limited to the minimum necessary for each specific purpose of the processing.
The treatment consists in the data’s collection, registration, organization of conservation, consultation, processing, modification, selection, extraction, comparison, use, interconnection, blocking, communication, cancellation and destruction.
The treatment is done by the Holder and its authorized people or external managers, who have all been previously and expressly authorized by the qualified Holder.
Notwithstanding the notifications made in fulfilment of legal and contractual obligations, all data collected and processed may be disclosed only for the above-mentioned purposes to the following categories of people:
- Supervisory and control authorities;
- Banks and credit institutions;
- Consultants, collaborators and freelancers, also in an associated form;
- Local entities;
- External responsibles;
- Associates and members.
Please note that, in accordance with the principles of legality, purpose limitation and data minimization, the period of retention of your personal data is closely related to the objectives mentioned above, and in particular your personal identification data may be processed for the time linked to storage obligations under the tax laws. The biographical data and images delivered to us by you will be stored for three years unless we receive a cancellation request and without prejudice to all other rights recognized by you to ADV based on a specific derogation.
The processing of data related to the photos, video and / or audio files concerning you that took place during the festival Diari di Viaggio, is carried out on the basis of the aforementioned derogation with which you have authorized their use to ADV for an unlimited time.
RIGHTS OF THE INTERESTED PARTY
Under Articles. 15-21 of EU Regulation 2016/679 (GDPR), in relation to personal data transmitted, you have the right:
obtain confirmation of the existence or nonexistence of personal data concerning you, even if not yet registered, and their communication in an intelligible form;
to obtain information:
- a. of the origin of personal data;
- b. of the purposes and methods of treatment;
- c. of the logic applied in case of treatment carried out with the aid of electronic instruments;
- d. of the identity of the owner, manager and the representative appointed under article 5, paragraph 2;
- e. the recipients or categories of recipients to whom the data may be communicated or who can learn about them as appointed representative in State territory, managers or agents.
a. updating, rectification, limitation to processing or, when applicable, integration of data;
b. the cancellation, transformation into anonymous form or blocking of data processed unlawfully, including data whose retention is unnecessary for the purposes for which the they were collected or subsequently processed;
c. the attestation that the operations referred to in parts a) and b) have been brought to the attention, also with regard to their content, of those to whom the data have been communicated or disseminated, except in the case in which this fulfilment proves impossible or involves a disproportionate use of means with respect to the protected right;
d. your personal data in a structured and readable format by automatic device, also in order to communicate such data to another data controller (so-called right to the portability of personal data), in the cases in which the legal basis of the treatment is the contract or consent, and the same is done by automated means;
to object, entirely or partially, for legitimate reasons to the processing of personal data concerning you, even though they are relevant to the purpose of the collection;
to revoke your consent at any time, limited to cases in which the treatment is based on your consent for one or more specific purposes and affects common personal data (such as date and place of birth or place of residence), or special categories of data (e.g. data revealing your racial origin, your political opinions, your religious beliefs, your health status or your sex life). The treatment based on consent and carried out prior to the revocation of the same preserves, however, its lawfulness; to submit a complaint to the Authority for the Protection of Personal Data.
To exercise your rights, you can send a message to the following e-mail: email@example.com, referencing the content of your request.